Sales receipts on Tyms are sales entries where the payment is assumed to be fully made, meaning the customer has paid the full amount due. This is in contrast to an invoice, where the payment is still pending. By creating a sales receipt, you are recording the sale and the payment in full, which will update your revenue accounts accordingly.

How to create a sales receipt on Tyms

To create a sales receipt on Tyms, follow these steps:

1. Log in to your Tyms account and navigate to the “TSales" module.

2. Click on the “New” button and select a sales receipt.

3. Select “Sales receipt" and a form will be open to you. 

4. You MUST enter the following information on the sales receipt:

a. Title: Title of the sales receipt.

b. Currency: The currency in which this receipt would be created and recorded. If it is different from your default or base currency, you will be required to provide an exchange rate or use the one provided by the system in real-time.

c. Customer: The customer to whom this sale was performed, and to whom the receipt will be sent.

d. Date: The date of the record.

e. Receipt no.: The document number of the receipt. Auto-populated by the system, but can be edited to your preferred number.

5. Select a revenue account.

6. You can check the box below the revenue account to split revenue to another account. This allows you to share the value of the total revenue amount between different accounts. 

Check the box, enter the split percentage, and the second account.

7. Items on Tyms are products or services the business offers. To select already existing items for sale, click on the dropdown as shown above in the receipt. You can also enter a description for the item, the quantity of the item for sale, and the rate which is the selling price at that point of sale.

Click the “Add new item” button below to add another line item, and repeat the process above.

8. To add an entirely new item, click on the item dropdown and select “Add new item” and enter the details on the form.

9. The following information can also be entered on the receipt:

a. Payment terms: Notes for payment which would be displayed on the receipt.

b. Memo: Additional notes for the sales which would not be displayed on the receipt.

c. Discount: Select the dropdown to enter a percentage or amount discount off the total cost on the sales. Enter the value by the side in the textbox.

d. Tax: Click on the dropdown and select from the taxes on your account or create a new tax. This will impact the receipt amount.

e. Shipping fee: Enter the shipping fee if any, which will impact the total sales amount.

f. Paid through: This is the method through which the payment was received, could be cash or any of your various banks on Tyms. 

 

12. You can select the relevant dropdowns to effectively categorize and spread sales data:

a. Branch: Associate the receipt with a specific branch. Note that this option is only available if you're currently viewing “All Branches”; otherwise, the branch will be automatically populated, and not available for edit.

b. Department: Select the department associated with the receipt.

c. Project: Link the record to a specific project for easier tracking and analysis.

More information that can be added include:

d. Attachment: Upload a supporting document as an attachment on the receipt, and you can always re-visit it. 

e. Tags: You can create tags, and separate them with a comma (,).

f. Check the box if you need to enable shipping information such as name, address, email, and phone number.

g. You can also add custom columns below the tags for more customization.

Click the “Save” button at the top right corner of the screen and choose from two options:

Save as Draft: This saves the receipt as a draft, allowing you to edit, adjust, or delete it before publishing. The draft receipt will not be reflected in your financial records.

Save as Published: This saves the sales receipt as a published document, updating your financial records accordingly.

After confirmation, the sales receipt details will be displayed on the sales table, and can be previewed by clicking the action button by the right hand side > preview.

Functions:

1. Creating sales receipts.

2. Splitting revenue amount into various accounts.

3. Link generation and receipt download.