Tyms makes it easy to track business spending, monitor vendor performance, analyze major expense items, and manage outstanding bills, all from one dashboard.
The Expenses Module on Tyms is where you manage all costs incurred from purchasing goods or services for your business. Expenses represent money paid to vendors, suppliers, and service providers for business operations. Under the Expenses Module, you can manage Bills, Expenses, Recurring Bills, and Prepaid Expenses.
All expense transactions recorded here automatically reflect in your Expense Reports, helping you monitor spending, control costs, and manage cash flow effectively. To access your expense analytics:
Log in to your Tyms account via app.tyms.io
Navigate to Reports at the bottom of the sidebar
Click the Reports dropdown
Select Expense Report
Choose the specific expense report you want to view
You can:
Filter by date range
Export reports in Excel format
Analyze spending patterns
Types of Expense Reports
Tyms provides multiple expense reports to help you track vendor spending, expense categories, taxes, and cost distribution across your business.
1. Expenses by Vendor
This report shows how much your business spends with each vendor or supplier.
Report Table Includes:
Vendor : Vendor name
Expense Count : Number of transactions recorded
Expense Amount : Total amount spent
Tax Amount : Total tax paid
Discount Amount : Total discounts received
Expenses Without Tax : Cost excluding tax
This helps you:
Identify top vendors
Track supplier spending
Monitor procurement costs
2. Expenses by Category
This report shows which expense category (Chart of Accounts) your business spends the most on, such as Transportation, Subscriptions, Wages & Salaries, etc.
Report Table Includes:
Account : Expense category or Chart of Account the expenses are posted to
Count : Number of transactions recorded
Amount : Total amount spent
Useful for:
Cost control
Budget planning
Expense analysis
3. Expenses by Tax
This report summarizes expenses that include tax.
Report Table Includes:
Name: Tax name or taxed expense
Percentage: Tax rate applied
Tax Amount: Total tax paid
Helps with:
Tax tracking
Compliance reporting
4. Expenses by Team Member
This report tracks expenses recorded by team members.
Report Table Includes:
Team Member : Name of the staff member
Expense Count : Number of expenses recorded
Expense Amount
Tax Amount
Discount Amount
Expenses Without Tax
Useful for:
Monitoring spending responsibility
Reviewing approvals and accountability
5. Expenses by Department
This report shows expenses grouped by department.
Report Table Includes:
Department
Expense Count
Expense Amount
Tax Amount
Discount Amount
Expenses Without Tax
Helps you:
Compare departmental spending
Track internal cost distribution
6. Expenses by Branch
For businesses with multiple locations, this report shows spending by branch.
Report Table Includes:
Branch : Branch name
Location : Branch location
Expense Count
Expense Amount
Tax Amount
Discount Amount
Expenses Without Tax
Supports:
Location-based cost tracking
Multi-branch financial analysis
7. Payables Aging Report
The Payables Aging Report shows outstanding bills and unpaid amounts owed to vendors, categorized by how long they have been due. This report helps you monitor what your business owes suppliers and manage upcoming payments effectively.
Report Table Includes:
Vendor : Vendor or supplier name
Currency : Transaction currency (e.g., USD, EUR, NGN, GBP)
1–30 Days : Amount overdue within 1–30 days
31–60 Days : Amount overdue within 31–60 days
61–90 Days : Amount overdue within 61–90 days
Over 90 Days : Long-overdue payables
Due Soon : Bills approaching their due date
Total : Total outstanding amount owed
This report helps you:
Track unpaid vendor bills
Avoid late payment penalties
Maintain good supplier relationships
Plan cash outflows effectively
Why Expense Reports Matter for Your Business
Generating expense reports regularly helps your business:
Monitor spending and control costs
Identify major expense areas
Track vendor payments
Improve budgeting and financial planning
Ensure tax accuracy and compliance
Maintain healthy cash flow
With Tyms, expense reports provide real-time insights into how your business spends money, helping you make smarter financial decisions and maintain profitability.
