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Glossary · 136 terms

Accounting, in plain English

Plain-English definitions of the accounting, bookkeeping, and finance terms that matter for your business.

A

Accounting EquationThe accounting equation (Assets = Liabilities + Equity) is the core rule of double-entry bookkeeping. It shows that everything a business owns is funded either by what it owes or by what its owners have put in, and it keeps the balance sheet in balance.Accounting for Income TaxesAccounting for income taxes covers how a business records the tax it owes for the current period and the future tax effects of timing differences, using current tax expense, deferred tax assets and deferred tax liabilities under standards such as IAS 12 and ASC 740.Accounting for Inventory ObsolescenceAccounting for inventory obsolescence is the process of writing down stock that can no longer be sold or used at its full value, so the balance sheet shows inventory at the lower of cost and net realisable value and the loss is recorded in the period it occurs.Accounting for Stock-Based CompensationAccounting for stock-based compensation is how a company records the cost of paying employees with shares, share options or restricted stock, measuring the award at fair value on the grant date and expensing it over the vesting period under IFRS 2 or ASC 718.Accounts PayableAccounts payable (AP) is the money a business owes its suppliers for goods or services bought on credit, recorded as a current liability on the balance sheet until the bill is paid, and a key driver of cash flow and supplier relationships.Accounts ReceivableAccounts receivable (AR) is the money customers owe a business for goods or services already delivered on credit, recorded as a current asset on the balance sheet and turned into cash through invoicing, follow-up and collection.Accounts Receivable TurnoverAccounts receivable turnover is a ratio that measures how many times a year a business collects its average receivables, calculated as net credit sales divided by average accounts receivable, and shows how quickly customers pay their invoices.Accrual BasisThe accrual basis of accounting records revenue when it is earned and expenses when they are incurred, regardless of when cash changes hands, giving a truer picture of performance and forming the basis of IFRS and GAAP financial statements.Accrued ExpensesAccrued expenses are costs a business has incurred but not yet paid or been invoiced for by the end of a period, such as wages, interest or utilities, recorded as a current liability so the expense lands in the right period under accrual accounting.Accrued IncomeAccrued income is revenue a business has earned but not yet invoiced or received by the end of a period, such as interest, rent or completed work, recorded as a current asset so income is recognised in the period it was earned.Accumulated DepreciationAccumulated depreciation is the total depreciation charged on a fixed asset since it was bought, held in a contra-asset account that reduces the asset's cost on the balance sheet to show its net book value.Adjusted EBITDAAdjusted EBITDA is earnings before interest, taxes, depreciation and amortisation, further adjusted to remove one-off, non-cash or non-operating items, used by owners, lenders and investors to compare a company's underlying operating profitability.Adjusted Gross Income (AGI)Adjusted gross income (AGI) is a US tax term for total gross income minus specific allowed adjustments, such as retirement contributions and self-employment tax, and is the starting point for working out deductions, credits and taxable income.Allowance for Doubtful AccountsThe allowance for doubtful accounts is a contra-asset that estimates how much of a company's accounts receivable will never be collected, reducing receivables to the amount the business realistically expects to receive and recording bad debt expense in the right period.AmortizationAmortization is the gradual spreading of a cost or balance over time, either expensing an intangible asset such as software, patents or licences over its useful life, or paying down a loan through scheduled instalments of principal and interest.Amortization ScheduleAn amortization schedule is a table showing each payment on a loan over its life, splitting every instalment into interest and principal and tracking the remaining balance, so borrowers can plan cash flow and record loan payments correctly.AssetAn asset is a resource a business controls as a result of past events that is expected to bring future economic benefit, such as cash, inventory, receivables, equipment or intellectual property, and it is reported on the balance sheet as current or non-current.

B

Bad DebtBad debt is money owed to a business that it no longer expects to collect, such as an unpaid customer invoice from a client who has gone out of business, written off as an expense to reduce accounts receivable to what is genuinely recoverable.Balance SheetA balance sheet is a financial statement that shows what a business owns (assets), what it owes (liabilities) and the owners' stake (equity) at a single point in time, built on the accounting equation and used to judge liquidity, solvency and financial health.Bank ReconciliationA bank reconciliation is the process of matching the cash balance in a company's books against its bank statement, explaining every difference such as uncleared cheques, deposits in transit and bank fees, to confirm cash is accurate and catch errors or fraud.Book ValueBook value is the value of an asset or a whole company as recorded in its accounts, calculated as cost minus accumulated depreciation for an asset, or total assets minus total liabilities for a company, and often compared with market value.BookkeepingBookkeeping is the day-to-day recording and organising of a business's financial transactions, including sales, purchases, receipts and payments, in a structured set of accounts so that accurate financial statements, tax returns and management reports can be produced.Break-Even PointThe break-even point is the level of sales at which total revenue equals total costs, so a business makes neither a profit nor a loss, calculated as fixed costs divided by contribution margin per unit and used for pricing, planning and risk decisions.BudgetA budget is a financial plan that estimates a business's income and expenses for a future period, usually a year broken into months, used to set targets, allocate resources, control spending and compare actual results against plan.Budgeting VarianceA budgeting variance is the difference between a budgeted figure and the actual result for revenue or costs, labelled favourable or unfavourable, and analysed to explain performance, correct course and improve future forecasts.Burn RateBurn rate is the speed at which a company spends its cash reserves, usually measured per month, and is a key metric for startups and loss-making businesses because it shows how long the cash will last before more funding or profitability is needed.Business ExpensesBusiness expenses are the ordinary and necessary costs of running a business, such as rent, salaries, software, travel and marketing, recorded in the income statement to calculate profit and, where tax rules allow, deducted to reduce taxable income.

C

Capital Expenditure (CapEx)Capital expenditure (CapEx) is money a business spends to buy, upgrade or extend the life of long-term assets such as property, equipment, vehicles and software, recorded on the balance sheet and spread over time through depreciation rather than expensed at once.Cash Flow StatementA cash flow statement is a financial statement that shows how cash moved in and out of a business over a period, split into operating, investing and financing activities, and explains the change between opening and closing cash balances.Chart of AccountsA chart of accounts is the organised list of every account a business uses to record transactions, grouped into assets, liabilities, equity, income and expenses with codes, and forms the structure of the general ledger and financial reports.Cost of Goods Sold (COGS)Cost of goods sold (COGS) is the direct cost of producing or buying the products a business sold during a period, including materials, direct labour and production overheads, and is subtracted from revenue to calculate gross profit.Credit NoteA credit note is a document a seller issues to a customer to reduce or cancel the amount owed on a previous invoice, used for returns, overcharges, discounts or cancelled services, and it reverses revenue and any sales tax already charged.Current RatioThe current ratio is a liquidity ratio that compares a company's current assets with its current liabilities, calculated as current assets divided by current liabilities, to show whether it can pay debts due within the next 12 months.

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